Installation of Hired Christmas/Festive Scheme

Wellington is a town in Somerset with a population of around 16,500. The town is to the host of a large and varied selection of independent traders and stores.

The Town Council provide a scheme of festive lighting each year within the town centre (High Street, South Street, Fore Street & North Street) as well as Rockwell Green and a tree at Tonedale. The Council's Town Centre Committee oversees the festive lighting.

The Council is seeking tenders for the installation and removal of rented motifs, light strings, and icicle lights. The contract length will be 3 years commencing in 2023. The objective of the contract will be to provide the Council with a qualified and experienced electrical contractor who will provide support with both electrical work and the installations of any fittings required for the scheme. The tenderer shall provide the following:

• To take delivery or collect of the scheme from the supplier and ensure that it is in good working order.1
• Erection of the entire lighting scheme and carry out safety checks on all electrical connections (visual or otherwise) not less than 2 weeks prior to the switch on event2.
• Provide two personnel to carry out the switching on of the lights on High Street for the switch on event. Personnel to then switch on and set the timers for all other fittings in the town centre, Rockwell Green, and Tonedale.
• Be available for call outs for any troubleshooting reasons (indication of price to be given separately) within 24 hours where reasonably possible.
• Remove, dismantle, and return the lighting to the hire supplier for storage. Any faults or damage to be reported to the supplier who will be responsible for any maintenance works.

From time to time, the Council will erect event banners using the cross-street catenary wires. It is preferable if the installer can also provide this service. Please indicate a best estimate cost for this on the form of tender.

All instructions for tender are detailed in the documents provided.