KMPT Grounds and Gardens Maintenance Service

Kent and Medway NHS and Social Care Partnership Trust (the "Authority") has awarded a Contract for the provision of a fully inclusive Grounds and Gardens Maintenance Service across the Authority's sites.

The Supplier will ensure that all sites are maintained to a high standard for the Authority's patients, visitors and staff to reflect the requirements of the client, the care quality commission (CQC) and NHS Patient lead assessments of the care environment (PLACE).

The Contract commenced on 16th January 2025 for a period of five (5) years. The term may be extended, provided that the duration of the Contract shall be no longer than seven (7) years in total.

The Authority has procured this Contract following the Open Procedure under the UK Public Contract Regulations 2015 and the Authority's Standing Financial Instructions. The Authority has awarded one Contract for the provision of all services detailed within the Contract specification.

The Authority is a large Mental Health NHS Trust, providing a full range of adult mental health and learning disability services to our local population of 1.8 million people across Kent and Medway, as well as specialist services for adults in Sussex and Surrey. The Authority's services are predominantly provided around key urban centres including Maidstone, Medway and Canterbury. A range of services are also provided in community locations, reflecting the urban and rural mix of the area. Each year, the Authority cares for over 2,000 people in our hospitals and 54,000 people in the community.

The Authority will work collaboratively with the Supplier of the Grounds and Gardens Maintenance Service to achieve its ambitions of making a 'cared for environment' and help the Authority to meet user expectations. The Supplier will be expected to deliver improvements to service delivery and value for money over the life of the Contract.

Core tasks will include, but not be limited to,

• Grass cutting;
• Shrub/herbaceous bed maintenance;
• Hedge maintenance;
• Cleaning of grounds, pathways free of moss; and
• Court yard works (TBD).

Periodic tasks will include, but not be limited to:

• Grass edging;
• Tree surveys and tree works resulting from surveys;
• Young tree maintenance; and
• Replacement of shrubs and plants.

Additional information: The values stated in this notice represent the Authority's estimate of the total contract value over its entire term, including any possible extension(s), at the time of contract award.

The Contract includes a mechanism for the Supplier to apply for an uplift to the fixed Contract charges annually, based on the Consumer Price Index. The values stated in this notice are exclusive of any potential future uplifts to the Contract charges permitted in accordance with the Contract terms and conditions.

The Authority does not guarantee any value associated with this notice, and charges for services provided by the Supplier shall be strictly in accordance with the signed Contract.

Kent & Medway NHS & Social Care Partnership Trust ("KMPT") invites providers of Grounds and Gardens Maintenance Services to attend a pre-procurement market engagement exercise, consisting of an overview presentation where providers will have the opportunity to learn more about the Trust's future service requirements and aspirations, procurement strategy and timetable, and to engage with a Q&A session. The Trust is anticipating that the presentation will be held virtually on Monday 2nd September 2024.

KMPT is a large Mental Health NHS Trust that employs approximately 3,800 staff from a wide range of professions, and operates from over 260 sites across the whole of Kent and Medway. KMPT provides a full range of mental health services to 1.8 million people across Kent and Medway. The Trust’s boundaries are shared with our social care partners in Kent County Council and Medway Council. In addition, KMPT operate a county-wide forensic psychiatry service.

The Trust's current Maintenance of Grounds and Gardens Services is due to expire on the 15th January 2024, and the Trust is anticipating that it will publish an open tender exercise mid-September 2024. The Trust's current expenditure is approximately £84,000 per annum.

The new Contract shall commence on the 16th January 2025, and is anticipated to run for a period of five (5) years, with the option to extend the term provided that the duration of the Contract shall be no longer than seven (7) years in total.

Organisations who are interested in participating in the virtual market engagement presentation should express their interest by email to [email protected] by 13:00 on Friday 30th September 2024, confirming the names, job titles and email addresses of their proposed attendees. Further details will be provided to interested organisations. Additional information: Additional information can be obtained by contacting the Procurement Team at the following email address:

[email protected]