AV Support for Annual Conference

Provision of AV support services and registration/event platforms for annual conference including:

• Conference registration software, including the ability to take payments.
• Online event platform
• Support for delegates reporting difficulties with the platforms
• Pre-production project management, including production build, rehearsals for hybrid sessions, and a production manager during and at the event.
• Video and live streaming for hybrid sessions, meeting accessibility best practice, for example with live captioning and transcript
• Large frame and banner: a branded backdrop and digital lectern for the main stage.
• Background music for session starts, breaks, and potential awards.
• Design phase (two rounds of revisions), including intro/outro slides, holding cards, and lower third graphics with speaker names for all presentations. Images for the digital lectern.
• Timers for speakers and organisers, accessible via a laptop and comfort monitors.
• Professional photography services for two days.
• Power supply for 16 exhibitors.
• Recording of all sessions and providing session recordings in mp4 format with proofed subtitle/caption files provided separately in .vtt or similar format
• 10-16 TV screens for exhibitors, with setup and power provided.