AP2418 - Asbestos Analyst Consultancy Framework

SCAPE, on behalf of Arc Partnership (the Client) was seeking tenders from suitably experienced asbestos consultants/analysts to provide asbestos analysis services. As a result of this procurement, 3 asbestos consultants/analysts were appointed to deliver asbestos analysis services across Nottinghamshire and other properties owned by Arc's clients in Lincolnshire, South Yorkshire, Leicestershire and Derbyshire under a framework agreement with the Arc Partnership. The framework utilises a Mini-competition framework procedure where the three providers provide quotes on a project by project basis to supply Asbestos Analyst Consultancy.

The framework also allows for Direct Award when necessary. The framework duration is 2 years with two optional extension years (2 + 1 + 1). The NEC4 Framework Contract is used to manage the Client and Supplier relationship.

The Contract covers all elements of the Client's business. The contract consists of one Lot.

Provision of Asbestos Analysis Consultancy Services.

Estimated value based on framework duration of four (4) years. This will comprise of 2 years plus optional extension years of 1 + 1 years I.E. (2) + (1) + (1) years. The actual amount of work issued via the Framework cannot be guaranteed and will vary depending on requirements as they arise.

This is a framework opportunity that will utilise a mini-competition or direct award to allocate projects. The model works on framework pre-tendered net labour, materials and sub-contractor costs, with overheads and profit and any design (only where required), being priced separately. At this stage Arc anticipate that three (3) suppliers will be awarded to provide all the required services at the conclusion of the procurement process. The suppliers will be expected to work for and cooperate with public sector clients, in-house and external consultants, contractors and other partner providers. All contract performance will be monitored using a set of comprehensive performance indicators. Services shall be delivered by the consultant and their supply chain. All services will be performed in accordance with the framework agreement. Bidders applying for this Framework are required to have a minimum annual turnover of GBP100 000 and have set accreditations and memberships as identified in tender documents.

The procurement will be conducted in 2 stages:

Stage 1 - Selection Stage - This is a set of questions and criteria that must be passed in order to move on to Stage 2 of the procurement. Bidders must meet all of the necessary selection criteria and provide answers to the questions asked. The questions will be marked by a panel and the top 6 scoring Bidders will progress to Stage 2. The criteria and questions are based on the Bidders history and what they are currently doing.

Stage 2 - Award Stage - This is a set questions that Bidder needs to answer based on what the Bidder will do or how they will approach works if they get onto the Framework. Bidders will also be evaluated on their submitted prices and scores will be added to achieve a price/quality score. The top scoring 3 Bidders will be invited to enter the Framework.

Please note: Arc Partnership reserve the right to establish communication with the awarded Contractors, prior to the Framework start date.

Full details of the process can be found withing tender documents, however, this will be a stage 2, restricted process as identified within regulation 28 of the Public Contracts Regulations 2015.

The minimum insurance requirements are: £5,000,000.00 Employer's Liability Insurance, £5,000,000.00 Public Liability Insurance and £10,000,000 Professional Indemnity Insurance.

Full procurement details can be found within document K02 of the tender documents. Additional information: Prices will be set for the first 2 years of the Framework with prices for the following years linked to CPI.