Dynamic Purchasing System for Supported and Independent Living (SaIL) Placement North West

The Dynamic Purchasing System has been divided into the following 3 Lots:

Lot 1 – Group living

Lot 2 – Accommodation with Floating Support

Lot 3 – Floating support (without accommodation)

In addition to the above Lots, the Lead Authority may extend the number and range of Lots under the Dynamic Purchasing System during the Dynamic Purchasing System Term. The additional lots may include but shall not be limited to the following:

Lot 4 – Supported Lodgings

Scope - Supported Lodgings for a young person are a room of their own in a private home where they are a member of the household, but are not expected to become a member of the family. In order to grow the Supported Lodgings Market and provide a future procurement platform, a Lot 4 will be added to the purchasing system. Supported Lodgings provide family style accommodation and young people are accommodated with registered ‘Householders’ in their homes, they will have their own room and share the kitchen and bathroom facilities. Each young person will receive support from their Householder and a support worker.

Practical & Emotional support provided may include:

• A furnished room within a household
• Help with accessing and engaging with education and employment
• Support to access benefits the young person is entitled to
• Support to develop independent living skills such as budgeting, cooking etc.
• Help with accessing specialist support
• Support to gain skills and confidence to sustain a tenancy

Lot 5 – Innovation

Scope - It may be required in the future to develop a Lot 5 to support the commissioning of outcome based, time limited interventions which would wrap round existing commissioned placements. This is because we would not expect providers to be experts and specialist in all fields. The type of additional support does not include therapy, but may include intervention regarding:

• Gun and gang
• County lines
• Substance misuse
• Knife crime

The Order Process for any additional Lots will remain the same as published by the Lead Authority within this ITT.

Lots 4 and 5 will be subject to the terms and conditions of the Dynamic Purchasing System Agreement and will also be subject to variation as per Public Contract Regulations 2015, Regulation 72(1)(a).

This procurement exercise is being run as an Open Invitation to Tender (ITT) and the Lead Authority will award places on the Purchasing System to providers that meet the criteria as stated in this document (please see pages 7-9 for further information). A provider may be awarded more than one Lot.

Where Tenderers have submitted a bid in response to this ITT, Tenderers are required to indicate which Lot (Lot 1, Lot 2, Lot 3, Lot 4) they wish to be considered for.

Please note that the Lead Authority requires Tenderers to submit a separate response to this ITT for each Lot. For example, if you wish to apply for Lots 1 and 2, you are required to provide the required information for each Lot.

The Dynamic Purchasing System has been divided into 4 regional zones to support market development and oversight. This will enable Local Authorities to build improved relationships with the providers in their local area. Providers are able to join only one zone each and a maximum of two zone. The additional zone will be only where a provider has existing property and that there is a very clear reason why they need to work across more than one zone. The zones that will cover the lots detailed above are -

GM Bolton Bury Manchester Oldham Rochdale Salford Stockport Tameside Trafford

Wigan

North Blackpool Blackburn with Darwen Cumbria Lancashire

LCR Halton Knowsley Liverpool, Sefton, St Helens Wirral

South Cheshire East Cheshire West and Chester Warrington

Providers will be placed on either List A or List B depending on several factors.

Until 31st July 2020 the predominant route for all placement referrals will be List B. This is because Providers must have equal opportunity to have undergone a North West Minimum Standards for Unregulated Support visit.

From the 1st August 2020 the predominant route to for placement referrals will be List A. If a placement is not identified, the Placing Authorities will then issue the referral to List B

List A – Providers who have successfully completed both quality evaluation and minimum standards

List B – Providers who have

• passed quality evaluation only
• been issued with an ISP or Improvement notification

The Lead Authority will award places on the Dynamic Purchasing System in accordance with this Invitation to Tender and will evaluate all responses to this Invitation to Tender in accordance with the evaluation criteria and scoring criteria detailed herein.

The Lead Authority expects to communicate decisions regarding initial placement of successful Tenderers (the “Provider”) onto its Dynamic Purchasing System as indicated in the timetable.

The Lead Authority shall aim to evaluate applications received after the initial deadline (and only when the Dynamic Purchasing System is live) within 4 weeks of receipt, and communicate the outcome as soon as practicable.

Tenderer’s should note that although this Dynamic Purchasing System is to be used as required by the Lead Authority, this Dynamic Purchasing System is open to and will be used by the 23 North West Local Authorities listed below -

Blackburn with Darwen Council

Blackpool Council

The Borough Council of Bolton

Bury Council

Cheshire East Council

Cheshire West and Chester Council

Cumbria County Council

Halton Borough Council

Knowsley Metropolitan Borough Council

Lancashire County Council

Liverpool City Council

Manchester City Council

Oldham Borough Council

Rochdale Borough Council

Salford City Council

Sefton Council

St Helens Council

The Metropolitan Borough Council of Stockport

Tameside Metropolitan Borough Council

Trafford Council

Warrington Borough Council

Wigan Council

Wirral Borough Council

The above 23 local authorities will be known as the Placing Authority/Authorities.

The result of this tender may not be exclusive to one supplier and the Lead Authority reserves the right to place orders with more than one approved successful Tenderer for the above said items or work.

The Lead Authority and Placing Authority/Authorities cannot guarantee to call off any specific quantities/work during the term of the Dynamic Purchasing System.

The Lead Authority and Placing Authority/Authorities reserves the right to clarify matters regarding a tender response with Tenderers during the tender evaluation process. In the event of such clarifications taking place the Lead Authority shall take into account any information submitted by a Tenderer by way of clarification. Please note, should you not respond to the deadline date and time provided for any clarifications issued by the Lead Authority, then the Lead Authority reserves the right to no longer continue with your tender application.

The Lead Authority reserves the right to issue supplementary documentation and information at any time during the tender process to clarify any issue or amend any aspect of the information provided. All such further information issued during the tender process shall be deemed to form part of this process and, where applicable, shall supersede any information provided to the extent indicated in the supplementary documentation.