Flexible Purchasing System - Event Support Services

The Council intend to establish a Flexible Purchasing System (FPS) for the provision of services and / or the hire of Equipment for Events (“Event Support Services”) that are organised by Liverpool City Council (“the Council”). Due to the nature of these services, this procurement will fall under the Light-Touch Regime but will be conducted broadly based on the general principles of a DPS.

This FPS will remain open during the maximum 4 year period; this means that, following the initial assessment and establishment of the FPS organisations can apply to be added to the FPS at any point in time.

Although organisations may apply at any time, the Applications they submit will only be assessed and added to the FPS at four periods during each year.

The services will be split into 12 Lots as follows :

• Lot 1 Event Power Hire
• Lot 2 Event Crowd Barriers and Fencing Hire
• Lot 3 Event Production, Site and Support Services
• Lot 4 On-Site Event Medical Services
• Lot 5 Event Portable Cabin Hire
• Lot 6 Event Toilets Hire
• Lot 7 Event PA Hire (indoor and outdoor)
• Lot 8 Event Traffic Management Infrastructure Services
• Lot 9 Event Security, Stewarding and Traffic Management Services
• Lot 10 Event Trackway Hire
• Lot 11 Event Marquee Hire
• Lot 12 Event Safety Management Services

4 extension option(s) available, 4 taken; up to 12 months in total

Option: 12 months, from 2023-03-18, to 2024-03-17, 1 x 12 month extension available

Option: 6 months, from 2024-04-01, to 2024-09-30, additional 6 month extension

Option: 6 months, from 2024-10-01, to 2025-03-31, additional 6 month extension

Option: 18 months, from 2025-04-01, to 2026-09-30, .

Taken: 12 months, from 2023-03-18, to 2024-03-31, taken

Taken: 6 months, from 2024-04-01, to 2024-09-30, taken

Taken: 6 months, from 2024-10-01, to 2025-03-31, taken

Taken: 18 months, from 2025-04-01, to 2026-09-30, taken