Corporate Software & Related Products and Services

The CPC is seeking to establish a multi-provider framework agreement on behalf of CPC members for the provision of corporate Software and Related Products for a number of areas as detailed below. The Framework Agreement will be split into 9 lots as follows:

Lot 1 – Financial Management Software Lot 2 – Human Resource Software Lot 3 – Payroll System Software Lot 4 – Multi-Purpose Lot for Lots 1 -3 Lot 5 – Management Information Systems (MIS) Lot 6 – Educational Management and Communications Software excluding MIS Lot 7 – Project Management & Resource Planning Software Lot 8 – Customer Relationship Management (CRM) Systems Lot 9 – Estates Management Software including CAFM Systems The supply of Corporate Software & Related Products and Services framework agreement is open to both Software Providers and Software Resellers that will offer additional benefits through collaborative and innovative partnerships with CPC members. Open to CPC members and the wider public sector.

Lot 9 – Estates Management Software including CAFM Systems This lot is for the provision of Estates Management Software to support and enhance the administration and operations for members institutions. The Software provision includes but is not limited to full Computer Aided Facilities Management Systems (when managed by the member institution), Estates (and IT) fault reporting software and systems including ticketing and helpdesk provision as required by members. Accommodation and Letting Bookings Software aimed at but not limited to colleges with halls of residents. Contractor / Supplier Management, Stock Control, and Asset Management Software, Risk Management Software, COSHH Management Software, Health and Safety Software, Estates Compliance Software, Building Management Software to include but not limited to control systems for temperature, lighting and energy management, Onsite Visitor and Staff / Student Management Software, Space Management and Room Booking Software and other facilities management and estates related software. Systems including but are not limited to the following aspects of supply as required by members:

• Software provision to be used in an estate’s capacity ensuring ease of use with the ability to work, organise and share data, documents and files as required by members
• Software and tools to include Computer Aided Facility Management (CAFM) software with the ability for members to plan, execute and monitor all activities involved in reactive and planned preventative maintenance, space and move management, asset management, operational facility services, room reservations and other customer services. This is aimed at where members will be managing their facility management requirements internally and not outsourcing this requirement. *
• Other Estates software and tools for standalone requirements or as specified by members including but not limited to Estates (and IT, where provided as part of an estates requirement) fault reporting software and systems including ticketing and helpdesk provision as required by members. Accommodation Software aimed at but not limited to colleges with halls of residents. Contractor / Supplier Management, Asset Management Software, Risk Management Software, COSHH Management Software, Health and Safety Software, Estates Compliance Software, Building Management Software to include but not limited to control systems for temperature, lighting and energy management, Onsite Visitor and Staff / Student Management Software, Space Management and Room Booking Software
• Software to support and range of work methodologies and project types in line with best practice
• Provision for software intended for time management and identification of bottlenecks as required by members
• Effective management of workloads, assignment of projects and tasks
• Automation and template provision to enable focus of individuals and groups to drive efficiencies
• Potential for supporting shared service offer for other organisations if required by members
• “Workflow” flexibilities to include but not limited to absence management procedures
• Fully compatible and automated interface with other systems as required by members
• Reporting, in a format understandable to users with a simple to use integrated report writer capable of enabling users to produce and store high quality and visually presentable reports in a professional standard/layout as appropriate software dependant and as specified by members
• The ability to store documents including but not limited to scanned images of prime documents
• The security maintenance of the system must satisfy requirements including but not limited to segregation of duties, however there is a need to maintain the flexibility required in a large complex organisation such as a multi academy trusts and not be overly burdensome in its administration for academies, schools, colleges or as appropriate

Further further details please see the ITT.