Pension Administration Software

Gwynedd Council on behalf of the Gwynedd Pension Fund is awarding a contract for the

delivery of Pension Administration Software for the duration of five years from the 17th of Sept 2024 to the 16th of Sept 2029.

The contract has been awarded under regulation 32(2)(b)(ii) because it is not possible for a

supplier other than the incumbent to continue this service for technical reasons. There are

no reasonable alternatives and the parameters of the procurement (including timescales)

are driven by the circumstances the Council finds itself in and have not been artificially

narrowed. These circumstances are:

1. The impact and timing of McCloud on LGPS funds meaning that it is not possible to scope

the technical requirements or implement a transition to a new supplier to coincide with the

current contract cycle.

2. The unreasonable cost (due to scarcity) of resource to dedicate to a transition to a new

supplier, due to difficulty recruiting staff within pensions administration.

3. LGPS changes to the re-evaluation dates of pensions have altered the technical

parameters of the system in a manner that can only be met by the incumbent system.

4. The above changes in pensions law and guidance (which have been outside of the control

of the Council) mean that the timescales required for procurement and transition to a new

supplier (between 12 -18 months) are such that it is not technically possible for any other

provider to fulfil the Council's service requirements at the time required (Regulation

32(2)(c) relied on in the alternative).