Prior Information Notice (PIN) – Grounds Maintenance Services – Market Engagement Event

Orbit Group Ltd is issuing this prior information notice to invite companies to participate in the market engagement event in support of Orbits upcoming requirements for the provision of grounds maintenance services. The provision of these services will relate to works carried out on all Orbit Estates across its property portfolio in the East and South.

Orbit Group Ltd would like to invite interested parties to attend a market engagement event to be on 4th July 2023 at 13:30. The event will consist of a remote briefing providing you with an outline of the opportunity. Please see below for details of how to submit an expression of interest (EOI).

The scope of this ‘Expression of Interest’ covers Grounds Maintenance Services in the East and South consisting of:

c.302 estates across the East and c.606 estates across the South.

Potential suppliers whom have the capability to fulfil each of the below key requirements to Orbit’s portfolio, are invited to express their interest:

(i) Weed Control

(ii) Hedge Maintenance

(iii) Shrub/Plant Pruning

(iv) Hard Surface Areas

(v) Ivy Control

(vi) Trees – Removal of Epicormic and Basal Growth

(vii) Moss & Algae Control

(viii) Litter Picking/Needles/Excrement

(ix) Litter Bins

(x) Dog Bins

(xi) Japanese Knotweed/and other invasive/pernicious/injurious plants/injurious insects

(xii) Woodland Areas

(xiii) Grass Crete

(xiv) Play Areas (where applicable)

(xv) Swales and Water Course Management

(xvi) Steep Banks

Potential suppliers who respond to the PIN will be invited to a briefing presentation, hosted by Orbit via Teams on 4th July 2023 from 13:30 until 14:30, where Orbit shall present and discuss in more detail its objectives and requirements.

Currently there is no need to register for the tendering process but responding to the PIN allows the Contracting Authority (Orbit) to keep you continuously informed about the activities relating to appointing supplier(s) for Grounds Maintenance services.

At this current time, it is envisaged that the opportunity will be tendered, by way of subdivision into lots however this in no way guarantees that any subsequent tender will be tendered by way of subdivision into Lots.

Non-participation in this market engagement will not be taken into account in any future procurement activities and will not exclude any organisation from submitting a tender in any future competitions.

The contracting authority considers that this scope may be suitable for economic operators that are small or medium enterprises (SMEs) as well as large enterprises.

All ‘Expressions of Interest’ must be submitted through the Orbit Pro-Contract ‘Housing Procurement Portal’ (https://www.housingprocurement.com) by fully completing and uploading the document attached to the portal ‘Expression of Interest Response — Grounds Maintenance June 23’ by no later than 12:00 noon (GMT) on 3rd July 2023.