EGTI2501 Enterprise Resource Planning (ERP) Platform and associated implementation partner support services (Project Prime)

OVERVIEW OF REQUIREMENT

The Supplier is responsible for the management and integrity of their enterprise and Associated/Connected person(s) by ensuring they can fully deliver the Requirement and have submitted a bona fide competitive tender response.

Energia's core finance system is currently SAP ECC6. Over a number of years, the Group has traditionally purchased additional systems to complement ECC6 functionality resulting in a number of systems integrating via various methods with the core financial system. As the Group has grown, the volume and timing of multiple integrations and associated upgrades and respective governance across systems has become greater and greater. Our vision for finance systems is to have a single application across all core financial management functions (with the exception of customer billing) with the ability to "switch on" additional functionality in areas such as ESG reporting when needed.

The overarching requirement for the procurement is the provision of a recognised Tier One ERP SaaS platform (via single sign on) ("the System") to encompass a core financial module, employee expenses module, and a Vendor Contract Management module (detailed below) plus the flexibility to procure future modules in a phased manner if required e.g. inventory management and ESG related reporting modules.

The secondary element of the requirement is a Systems Implementation Partner to support Energia Group in the configuration and deployment of the solution in a "best in class" manner.

Core ERP Overview

The supplier must be able to offer a full range of typical ERP functionality to include (but not limited to):

Financial Management

• Record to Report
• Group Consolidation
• Purchase to Pay
• Cash Management
• Fixed Asset Management

Data-tagging, workflow of approvals and ability for users to easily create their own reports and dashboards as well as appropriate auditable administrative processes and in-built segregation of duties within roles are also considered a must have for the application.

Employee Expenses Management

Inventory Management

Vendor and Contract Management System (VCMS) Overview

The Supplier must be able to offer a VCMS as part of their System solution. The System will include an VCMS module that will provide Energia users (both Energia staff and Energia suppliers/contractors) with a systematic approach to contract management, reporting with contractual information and statistics to be readily visible and accessible.

Full functional and non-functional requirements will be provided at the CFP stage.