Supply and Delivery of Grounds Maintenance Materials

South Lanarkshire Council’s Ground Services have an ongoing requirement to procure for the supply of Grounds Maintenance Materials that are currently stocked at five depots: East Kilbride, Lanark, Blantyre, Rutherglen and Hamilton for distribution and use throughout the Council area.

The contract objective is to ensure the continuity of provision and fit for purpose goods in line with the current standards/legislation are held in stock at appropriate levels.

A suitable and accessible route to market has been identified: by using a multiple supplier contract in accordance with the Open procedure by advertising in the Find a Tender website for the Provision of Grounds Maintenance Materials to support in-house service provision which comprises of the following lots:

Lot 1 – Supply and Delivery of Herbicides (Total and Selective)

Lot 2 – Supply and Delivery of Fertilisers

Lot 3 – Supply and Delivery of Fungicides

Lot 4 – Supply and Delivery of Turf (including Specialist Turf)

Lot 5 – Supply and Delivery of Grass Seed

Lot 6 – Supply and Delivery of Pitch Liner

Lot 7 – Supply and Delivery of Top Dressing

Lot 8 – Supply and Delivery of Bunker Sand

Lot 9 – Supply and Delivery of Bark Products

Bidders may submit tenders for one, several or all of the lots. Where tenders may be submitted for several or all lots: -

• the maximum number of lots that may be awarded to one bidder is nine and
• the following lots or groups of lots may be combined – all lots.

The contract proposed will be from 1 April 2023 for a period of 5 years to 31 March 2028 with no option to extend.

SPD Question 4D.1 Quality Assurance Schemes

Quality Assurance It is a mandatory requirement of this tender that bidders hold the following quality standard/accreditation:

ISO 90001:2015 Quality Management System (or equivalent)

Bidder should upload evidence of the above certification in the Additional Attachment area of the Qualification envelope. Bidders should confirm below whether or not they can evidence this requirement by selecting Yes or No from the options list provided. Please refer to the attached Quality Assurance Requirements document for further details.

SPD Question 4D.2 Environmental Management Standards

“It is a mandatory requirement of this tender that bidders hold the following environmental standard/accreditation:

ISO 140001:2015 Environmental Management System (or equivalent)

Bidders should confirm below whether or not they can evidence this requirement by selecting Yes or No from the options list provided. Bidder should upload evidence of the above certification in the Additional Attachment area of the Qualification envelope. Please refer to the attached Environmental Management Requirements document for further details.”

Declarations and Certificates

In an open tendering procedure prior to any award being made the successful bidder will provide the undernoted certificates, declarations and/or completed questionnaires to evidence their compliance with the relevant questions within the Qualification Envelope.

All certificates, declarations and questionnaires can be found within the Attachment area of PCS-T.

SPD Question 2D.1 Prompt Payment Certificate

Declaration Section *Form of Tender

SPD Question 3D.11 Non-Collusion Certificate

SPD Question 4C.6 Goods Vehicle Operator’s Licence Declaration

SPD Question 4B.5.1 Insurance Certificates

SPD Question 3A.6 Modern Slavery Act 2015 Declaration

*The ‘Form of Offer to Tender’ must be completed and uploaded within the relevant question in the Commercial Envelope.

In the case of an open tender, the other Declarations listed above will not be required to be uploaded and submitted with the bid but will instead be requested by the Council following the conclusion of the evaluation of the Qualification, Technical and Commercial Envelopes and prior to the award of the tender.

Failure to provide this information or in the event that the information provided does not support or evidence the statements made within the SPD will invalidate the bid. In this scenario the Council will seek to obtain the relevant information and evidence from the second highest scoring bidder and so on until a fully compliant bidder is identified

The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 22725. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343

A sub-contract clause has been included in this contract. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2363

Community benefits are included in this requirement. For more information see: https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-procurement/

A summary of the expected community benefits has been provided as follows:

As detailed in the tender documents.