Control & Prevention of Legionella

Contract requirements

This tender process is for participation in the Contract for control of Legionella 2023-2026 and associated equipment in sites throughout

Dumfries and Galloway.

Works will include and not be restricted to the Control & Prevention of Legionella and HSG & ACOP.

The contractor shall ensure that Dumfries & Galloway Council are compliant at all times, however not restricted to both HSG274 and L8

ACOP and as a Condition of this Contract, the Contractor accepts the responsibility at all times to ensure Compliance is being upheld.

All works should be undertaken in a manner that promotes best practice by suitably qualified and competent person and in compliance with

BS 7671. All persons carrying out work during this contract must be suitably qualified and in possession of relevant current up to date

training certification and must submit copies of qualifications, training record, certificates of competence etc with their Tender submission.

The contractor is required to be fully trained, competent and experienced in the field of Legionella Control. Clear evidence of training and

competency must be submitted at tender stage within the returning procurement documentation and that training can be certified to

individual groups

Contractors will provide the provision of a Cloud Based Recording & Monitoring System (CBRMS) and client licences. The provision of

the facility to upload all previous information supplied by others (Incumbent Contractor) and not restricted to recording alterations,

adjustments, and monitoring of all works. To ensure compliance of Dumfries and Galloway Council.

Access to all sections of the (CBRMS) in line with the information stored so as to provide compliance shall be available through licences

for all stakeholders. All (CBRMS) costs and licences shall be within the returning rates of this document and at no extra cost whatsoever to

this contract.

The Contract will be let as one geographical area

There is attached a Schedule of Rates where individual prices shall be submitted in providing Dumfries and Galloway assurances that all

works shall be carried out under current Health and Safety Legislation.

Orders for this contract will be issued on one of four timescales, which must be adhered to, these being:-

A1 - Immediate

A2 - 2 Working Days

A3 – 7 working Days

A4 – 30 Days

Attendance under these timescales will be measured and used to Calculate KPI’s within this contact, which will be discussed at regular

progress meetings. Continued failure to attend within these timescales could result in a breach of contract.

This Notice relates to a previously advertised tender published on 24 April 2023. Ref no: APR476927

The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 23967. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343

Community benefits are included in this requirement. For more information see: https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-procurement/

A summary of the expected community benefits has been provided as follows:

A summary of the expected community benefits has been provided as follows:

Dumfries and Galloway Council are committed to maximising community benefits from contracts for works, goods and services in which

the Council has an interest. Community benefits aim to improve the economic, social or environmental wellbeing of the area. Under this

contract the successful supplier will be requested to support Dumfries and Galloway Council’s economic, environmental and social

regeneration objectives to achieve wider benefits.