County Wide Grounds Maintenance Services

The contract is to supply grounds maintenance, play area inspection and maintenance and Green Space services, as described in this tender pack. The successful Tenderer will have the expertise to, and the experience of, supplying and continually improving grounds maintenance, play area inspection and maintenance and Green Space services. The results of the services it will provide will have a significant influence on the attractiveness and effectiveness of public spaces and facilities.

This Green Space Contract will take the form of a contract between Buckinghamshire Council and the appointed contractor. The contract is based predominantly on an Output Specification and contract arrangements are as set out in the tender documents.

The contract is for the provision of Green Space Services covering grounds maintenance within the urban areas of Buckinghamshire, Play area inspection & maintenance throughout the Buckinghamshire area and other green space services for Buckinghamshire Council; including allotment and cemetery management, pitch bookings ,changing room management, and general green space enquiry and complaint handling .

Contract summary:

• Grass Maintenance
• Hedge Maintenance
• Shrub/Rose Bed Maintenance
• Woodland Management and Maintenance
• Hardstanding Maintenance and parking
• Winter Weather Work -gritting and snow clearance
• Litter Collection
• Play Area Inspection and Maintenance
• Changing Room Facilities
• Exterior Furniture Maintenance
• Bye-law Enforcement
• Allotment Services Management
• Pitch Bookings and Income Collection
• Cemeteries provision including burials.
• All other Non-Routine Works
• Maintenance of the soft landscape within Parking areas

The contract will be for an initial term of 5 years, commencing on 1st of January 2027 and ending on 31st December 2031. There will be an option for the Council to extend for a period, or series of periods, up to a maximum of 48 (forty-eight) additional months, making a potential total contract length of 9 years. The total contract spend for the full 9 years is estimated at £25,232,451. This is only an estimate, and the actual spend maybe higher or lower than this figure.

The Council is of the opinion that TUPE will apply.

The contract will not be divided into Lots. The reason for not having Lots is that we have previously considered fractionalizing the tender into lots, however had moved away from this direction. The reason for this is that we have a business need for a single contract, with one main contact and oversight presiding over the whole, which would reduce our management time and pick up economies of scale throughout the supply chain. We have previously found that one point of contact overall with several area managers gives us a suitable and timely service response, with resilience provided through the area managers.