Procurement of a Cloud-Based Financial Management System
Albyn Housing Society Limited
Key details
Procurement
- 48442000 Financial systems software package
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What happened
The contract runs until 21 Jul 2029.
Description
Albyn Housing Society is seeking to procure a modern, cloud-based Financial Management System (FMS) to replace its existing platform. The solution must support multi-entity financial management, meet UK accounting standards (including FRS 102 and SORP), and provide core modules including general ledger, accounts payable and receivable, purchase-to-pay, budgeting and forecasting, fixed assets, and reporting.
The FMS must integrate with existing internal systems, support configurable approval workflows, offer secure role-based access, and provide a full audit trail. The scope also includes system implementation, configuration, training, data migration, go-live support, and ongoing maintenance and support.
The contract is expected to run for a fixed term of four years, with a go-live target of 1 April 2026, plus an initial five months of implementation.
Full description
Albyn Housing Society is seeking to procure a modern, cloud-based Financial Management System (FMS) to replace its existing platform. The solution must support multi-entity financial management, meet UK accounting standards (including FRS 102 and SORP), and provide core modules including general ledger, accounts payable and receivable, purchase-to-pay, budgeting and forecasting, fixed assets, and reporting.
The FMS must integrate with existing internal systems, support configurable approval workflows, offer secure role-based access, and provide a full audit trail. The scope also includes system implementation, configuration, training, data migration, go-live support, and ongoing maintenance and support.
The contract is expected to run for a fixed term of four years, with a go-live target of 1 April 2026, plus an additional five months for prior implementation.. The full Invitation to Tender (ITT), Technical Specification, and Pricing Schedule must be completed as part of each tender response. Clarifications may be submitted via PCS prior to the deadline stated. Tenderers must demonstrate their ability to deliver the system and associated services in time for a go-live date of 1 April 2026.
How to engage
The supplier must demonstrate the appropriate qualifications, experience, and capability to deliver a robust and compliant financial management system suitable for an RSL environment. This includes: Proven expertise in financial systems tailored to social housing or regulated entities, with knowledge of sector-specific requirements such as the Regulator of Social Housing’s standards. Evidence of having successfully implemented similar financial management solutions within organisations of comparable size and complexity. Adherence to professional standards, including compliance with relevant financial regulations and data protection laws (e.g., GDPR). The supplier’s personnel should be enrolled on or affiliated with recognised professional bodies relevant to financial and IT systems management (e.g., Chartered Institute of Public Finance and Accountancy (CIPFA), British Computer Society (BCS), or equivalent). Demonstration of strong governance and risk management frameworks within their organisation. Enrolment on professional or trade registers, if applicable, should include details of: Registration with any relevant trade associations or professional registers that vouch for technical competency and ethical standards. Certification of quality standards such as ISO 9001 (quality management) or ISO/IEC 27001 (information security), where relevant.
Contact
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External ID: pcs-ocds-r6ebe6-0000804870 • Added 15 May 2026