Provision of Exhibition & Maintenance Redecoration Work

National Galleries Scotland (NGS) plan to procure a single Contractor for the Provision of Exhibition Maintenance & Redecoration Works.

The Contract is intended to cover exhibition and maintenance redecoration work within all areas of the NGS Estate. Work will mostly be internal but may on occasion also be external. Throughout the year the Contract Manager will take charge of decoration changes within the gallery spaces depending on exhibition requirements. There may also be elements of maintenance decoration undertaken within the spaces at the same time.

The contract is anticipated to commence 1st April 2025 and run for a period of 3 years with the option to extend by a variable period of up to an additional 24 months.

NGS is looking to engage with the market. The purpose of this PIN is to gauge interest as well as seek views and information from the marketplace in relation to a potential future contract opportunity. It will also inform the procurement strategy ensuring that any procurement route subsequently selected is attractive to the marketplace and will provide a competitive tendering environment for efficient delivery of any future contract requirements.

Contractors should note that this PIN does not constitute any guarantee or work, it is purely for market research purposes.

Please note this notice is NOT a Call for Competition. Any future contract opportunities related to this requirement may be published on

Public Contracts Scotland (PCS) and/or Find a Tender Service (FTS). By issuing this Prior Information Notice (PIN), NGS does not make

any commitment to procure any of the stated requirements.

This PIN is a Request for Information. Suppliers should refer to the 'PIN - Request for Information - Scope' document which summarises

certain aspects of the potential tender exercise but does not purport to contain complete descriptions of such potential arrangements. The

services described in the document are proposals ONLY and should not be taken as final.

The Form 'PIN - Request for Information - Response' should be used to provide a response.

Dates and other information contained in this notice are indicative only and may be subject to change. No other tender documentation is

available at this time.

NGS may use information, comments etc. provided and/or future correspondence when compiling any final tender documents but reserves

the right not to accept any such information, comments etc. from any respondent. This decision will be at the sole discretion of NGS.

All correspondence regarding this PIN will be via Public Contracts Scotland (PCS). PCS is free to use and free to register and also gives

access to an online 'Question & Answer' facility which must be used to raise any queries relating to this PIN. Queries must be raised before

12noon on Monday 13th October 2025.

Please return your completed response by 12noon on Friday 17th October 2025 to [email protected] only, using the

title 'Provision of Exhibition Maintenance & Redecoration Works - PIN Response' in your email header.

NGS will not be liable for any costs incurred in submitting a response to this RFI.